Job Overview: Admin Clerk Role
Vira International Placement Pvt Ltd is seeking a meticulous and experienced Admin Clerk to join our client's dynamic team in the Facility Management / Maintenance Services industry. This is a full-time, on-site position located in the Wadi Kabir neighborhood of Muscat, Oman. The ideal candidate will possess 3-5 years of relevant administrative experience, with a strong emphasis on documentation and office management. This role is critical for ensuring the smooth operation of our administrative department and offers a competitive salary range of 5-8 LPA.
As an Admin Clerk near me in Muscat, you will be the backbone of daily office operations, providing essential support that enables our facility management services to run efficiently. Your expertise in handling administrative tasks, maintaining accurate records, and managing documentation will be instrumental in our continued success and growth within the Oman market.
Key Responsibilities and Duties
The Admin Clerk will be entrusted with a wide array of administrative and clerical tasks. Your primary focus will be on maintaining impeccable records and ensuring the seamless flow of information throughout the department.
- Manage and organize all physical and digital documentation, including invoices, reports, correspondence, and client files.
- Perform data entry tasks with a high degree of accuracy and attention to detail in spreadsheets and proprietary database systems.
- Handle incoming and outgoing mail, including sorting, distribution, and courier management for the Muscat office.
- Answer and direct phone calls in a professional manner, taking detailed messages when necessary.
- Provide general administrative support to the management team, including scheduling meetings, preparing agendas, and taking minutes.
- Maintain inventory of office supplies and place orders as needed to ensure the Wadi Kabir office is fully stocked.
- Assist in the preparation of regularly scheduled reports and presentations for departmental reviews.
- Coordinate with other departments to facilitate efficient workflow and communication across the organization.
- Ensure the confidentiality and security of all sensitive information and documents.
- Greet visitors and clients, providing a professional and welcoming first point of contact for the company in Oman.
- Assist in the coordination of office events, meetings, and team activities.
- Uphold and adhere to the company's administrative policies and procedures.
Qualifications and Skill Requirements
To be successful in this Admin Clerk role within the Facility Management sector, candidates must meet the following criteria and possess the necessary administrative acumen.
Education and Experience
- A Graduation/Diploma in Business Administration, Office Management, or a related field is required.
- A minimum of 3-5 years of proven experience as an administrative clerk, office assistant, or similar role.
- Prior experience within the Facility Management / Maintenance Services industry is a significant advantage.
Essential Skills and Competencies
- Documentation Mastery: Exceptional ability to create, manage, and archive various types of documents with precision.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
- Superb written and verbal communication skills in English; knowledge of Arabic is beneficial for operating in Oman.
- Outstanding organizational and time management abilities, with a proven track record of meeting deadlines.
- High level of discretion and ethical approach to handling confidential information.
- Strong problem-solving skills and a proactive attitude towards completing tasks.
- Ability to work independently with minimal supervision as well as collaboratively within a team.
- Keen attention to detail and a commitment to producing error-free work.
About Vira International Placement Pvt Ltd
Vira International Placement Pvt Ltd is a renowned leader in connecting talented professionals with exceptional career opportunities across the globe, with a strong presence in Oman. We specialize in the Facility Management sector, providing comprehensive staffing solutions that meet the unique needs of our clients. Our commitment to excellence, integrity, and client satisfaction has established us as a trusted partner for both employers and job seekers.
We foster a collaborative and inclusive work environment where dedication is recognized and career growth is encouraged. By joining our team as an Admin Clerk, you become part of an organization that values your contribution and is invested in your professional development within the vibrant business community of Muscat.
How to Apply for the Admin Clerk Position
If you are a qualified and motivated administrative professional with 3-5 years of experience and are looking for a rewarding full-time opportunity in Muscat, Oman, we encourage you to apply for this Admin Clerk role.
Please submit your updated resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this position. You can apply through the following methods:
- Phone: 022 4056 7777 / 2920 0000
- Email: cv@virainternational.com
Our recruitment team at Vira International looks forward to reviewing your application and potentially welcoming you to our operations in Wadi Kabir, Muscat.
