Job Overview
Vira International Placement Pvt Ltd is seeking an experienced Receptionist with 5-10 years of professional front desk management expertise to join our client's facility management team in Wadi Kabir, Muscat, Oman. This full-time receptionist position offers an attractive salary package of 5-8 LPA for the right candidate who excels in customer service and administrative support. As the first point of contact for our organization, you will play a crucial role in creating a positive impression and ensuring smooth office operations.
If you're searching for receptionist jobs near me in Muscat with a reputable facility management company, this opportunity provides a stable career path with competitive compensation. Our ideal candidate possesses exceptional communication skills, professional appearance, and the ability to handle multiple tasks efficiently in a fast-paced environment.
Key Responsibilities
As a Receptionist with our facility management team, you will be entrusted with diverse front office duties that require professionalism, discretion, and excellent organizational abilities. Your primary responsibilities will include:
Front Desk Operations
- Manage the main reception area and serve as the first point of contact for all visitors, clients, and employees
- Answer, screen, and forward incoming phone calls while providing basic information when needed
- Ensure the reception area is tidy and presentable, with all necessary stationery and material
- Receive and sort daily mail and deliveries, distributing them to appropriate departments
- Maintain security by following safety procedures and controlling access via the reception desk
Customer Service Excellence
- Greet guests and visitors with professionalism and warmth, determining their needs and directing them appropriately
- Provide exceptional customer service that aligns with our company's standards and values
- Handle client inquiries and complaints with empathy and efficiency, escalating when necessary
- Build rapport with regular clients and visitors, creating a welcoming atmosphere
Administrative Support
- Perform clerical duties such as filing, photocopying, transcribing, and faxing
- Schedule appointments and maintain meeting rooms for company events
- Coordinate with facility management vendors and service providers as needed
- Assist in the preparation of regularly scheduled reports and maintain office directories
- Manage inventory of office supplies and place orders when necessary
Communication Management
- Handle all internal and external communications with discretion and professionalism
- Update calendars and schedule meetings for conference rooms
- Prepare and distribute correspondence memos, letters, faxes, and forms
- Assist in coordinating office events and employee activities
Requirements and Qualifications
To be successful in this receptionist role within the facility management industry, candidates must meet the following criteria:
Education and Experience
- Minimum Graduation/Diploma in any discipline from a recognized institution
- 5-10 years of proven experience as a receptionist, front office representative, or similar role
- Prior experience in facility management or maintenance services industry preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Hands-on experience with office equipment (e.g., printers, fax machines, phone systems)
Essential Skills and Competencies
- Exceptional front desk management capabilities with attention to detail
- Outstanding customer service skills with a patient and professional demeanor
- Excellent verbal and written communication abilities in English; knowledge of Arabic is advantageous
- Strong organizational and multitasking skills with the ability to prioritize tasks
- Professional appearance and attitude appropriate for a corporate environment
- Ability to handle sensitive information with confidentiality and discretion
- Problem-solving skills and initiative to address issues before they escalate
Personal Attributes
- Pleasant personality with a welcoming and approachable demeanor
- Adaptable to changing situations and able to work under pressure
- Punctual, reliable, and committed to fulfilling all responsibilities
- Team player willing to support colleagues and contribute to office harmony
- Cultural sensitivity working in an international environment in Oman
About Vira International Placement Pvt Ltd
Vira International Placement Pvt Ltd is a renowned recruitment agency specializing in connecting talented professionals with leading employers across various industries. With extensive experience in the facility management and maintenance services sector, we have established strong relationships with prominent companies throughout Oman and the broader Middle East region.
Our client, a respected facility management company based in Wadi Kabir, Muscat, offers a professional work environment with opportunities for career growth and development. They value their employees and provide competitive compensation packages, including benefits appropriate for the region and industry.
Working in Muscat, Oman provides a unique opportunity to experience a blend of traditional Arabian culture and modern cosmopolitan living. The city offers excellent infrastructure, safety, and a high quality of life for expatriates and locals alike.
How to Apply
If you meet the qualifications for this Receptionist position and are excited about the opportunity to work in Muscat, Oman with a leading facility management company, we encourage you to apply through one of the following methods:
Submit your detailed resume/CV to our recruitment team via email at
